Duties & Responsibilities

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Summary of Job Description

As a Property Custodian, Fixed Asset Accountant and Property Controller:

 

  • Manages the company’s fixed assets and equipment; from leasehold improvement, building, building improvement, transportation, fixed plant & machinery, furniture, fixture & equipment to operating supplies.

  • Maintains complete knowledge of all current accounting policies, procedures and systems, pertinent to fixed assets transactions.

  • Ensures & monitors Capital Expenditures balances to budget versus actual and are properly approved and consistent with purchase orders and company capitalization guidelines.

  • Reports and maintains the company’s fixed assets register and monthly lapsing schedule.

  •  Records all fixed asset-related transactions, including additions, sales, transfers, retirements. Applies appropriate fixed-asset allocation guidelines to determine asset categories, valuations, tax attributes and reconciles & explains variances as needed.

  • Calculates and records relevant gains/losses on fixed asset sales, dispositions, or trade-ins and communicates information to financial team to support profit and loss and budget activities.

  • Organizes and conducts quarterly physical count & checking of all company’s properties & equipment and provides reports thereof.

  • Monitors & updates records of all the asset movements, transfers, disposals and all coming in and out from the hotel by using the accountable forms required i.e. fixed asset movement/transfer/disposal forms and series gate pass.

  • Maintains standard journal entries (e.g. monthly depreciation expense computation, reclassification of Construction in Progress (CIP) cost to asset accounts and other adjusting journal entries); identifies potential problems/errors, and notifies supervisor of findings; prepares correcting journal entries, as appropriate.

  •  Reviews and analyzes various accounts (e.g. balance sheet accounts, fixed asset expense ledgers, etc.) and distributes various accounting reports.

  •  Assists with audit of period-end financial statements as it relates to capital expenditures and fixed assets accounts.

  • Maintains all accounting records in accordance with Company and Finance/Accounting Department policies and procedures.

  • Maintains and reconciles all records of special projects, project costs  and renovations.

As a Document Controller:

 
  • Provides a wide variety of administration, documentation and asset control-support services to an organizational unit.
  • Update regularly the employee’s files, e.g., employment records, annual vacation and leave schedules, employee change status, accountabilities and others.  
  • Reviews and update regularly the company Policies and Procedures and maintains complete knowledge of all current revisions of the Company P&P.
  • Manage the manual and computer system documentation of records for specific projects in compliance to all quality and regulatory requirements.
  • Ensuring all project documents (latest revisions) including drawings, manuals, plans, procedures and specifications are transmitted to relevant people including outside contractors.
  • Serve as administrative liaison with others within and outside the company regarding administrative and documentation related to plant turnarounds, shutdowns, construction, maintenance, operations and other projects.
  • Assist in the preparation and control of records, drawings, plans, statistics, budgets & expenditures and reports regarding plant turnarounds, shutdowns, construction, maintenance and operations, etc.
  • Arrange and attend meeting and conferences with DMs, Intercompany Officers and other SABIC Affiliates and distribute minutes to all attendees.
  • Arrange repairs of department assets in case of shutdowns. This includes computers, printers, installed programs and other office equipment.
  • Monitor and continuously improve the document control procedures in accordance with the project and company objectives.
As a Planning Secretary and Office Assistant: 
  • Provide administrative support to the department head, sections head and staffs related to office task and activities.
  • Prepare and maintain department information, includes contacts list, organizational filing, staff leave records, maintaining all office related documents.
  • Ensuring  sufficient stocks of stationery and other office supplies, materials & equipment
  • Responsible for assisting the department in coordinating business meeting, teleconference, planning and organizing workshops, conferences and/or other business functions.
  • Assist in coordinating overseas visitors' visits including hotel accommodation, housing, logistic arrangement and temporary office set-up.
  • Assist in preparing meeting presentation, consolidating departmental and composing meeting minutes for the department.
  • Liaise with counterparts within the department and other sections to organize departmental meetings, information sharing and report submission.
  • Prepare monthly/ periodical reports and assist in preparation of annual budget for the department
  • Assists in ad-hoc projects and general administrative works an assigned by DM's office
  • Prepare and monitor all the plant wise equipment filling system into central filling system Auto-Rotomat System.
  • Assist in timely coordination of requirements from the general services such as building maintenance, communication equipment and IT equipment (Photocopier, Printer, Fax, etc.)
  • Scanning, copying of Document that require an electronic file and create PDF files for upload into the system electronically.
  • Tracking received documents such as Faxes and standard reports and distribute it to concern team members.